Approved by College Council January 11, 2006
Cape Fear Community College
Program Review Process and Timeline
Vocational/Technical Programs
Purpose and
Overview
The purpose of
program review is to ensure the relevancy and currency of Cape Fear Community
College curriculum programs.
It is expected that
the results of program reviews will be incorporated into departmental and
program objectives and the programs will be revised in accordance with the
recommendations of the review.
Timeline
Data Collection -
Fall Semester
Analysis by Program
Review Team - Spring Semester
Preparation of
Final Report - Spring Semester
Follow-Up on
Recommendations - Annually in Fall Semester until satisfied
CFCC will conduct
program reviews on a rotating, five-year cycle. A sufficient number of programs
will be reviewed annually to ensure that every curriculum program is reviewed a
minimum of once every five years. A calendar will be developed and updated
annually indicating programs to be reviewed by year. A program will automatically
be reviewed in any and every year that the program enrollment drops below 10
students.
As feasible,
programs will be reviewed the academic year prior to their re-accreditation by
external agencies. An effort will be made to balance the reviews among the AA,
AS, AAS, certificate and diploma programs.
Membership of
the Program Review Team
The lead instructor
of the program being reviewed will be an ad hoc member of his/her program
review team. The reviewing team will have 7 members from the Institutional
Effectiveness (IE) Committee including the dean of arts and sciences, the dean
of vocational technical education, the director of career and testing services,
two instructional department chairs and two members at large. The institutional
researcher will serve as an ex officio member.
Cross-institutional membership of the review team ensures that the
program review process is thorough and objective.
Process
The program review
team will review the information provided to them in the program review outline
and prior to the program review meeting (see Program Review Outline and Data
Collection below). Based on information in the outline, each team member
conducts his/her analysis of the strengths and weaknesses of the program,
opportunities for the program and trends that may represent current or future
threats to the viability of the program.
Team members are also encouraged to conduct interviews with faculty,
department chair, dean or students for additional information, if needed.
The instructional
dean schedules and conducts the program review team meetings beginning in
January. During meetings, members discuss their findings and clarify any issues
with the dean, department chair and lead instructor to ensure their complete
understanding of program currency, relevance and viability. As appropriate, the
review team will generate and agree on a final list of the strengths,
weaknesses, opportunities/threats and recommendations for improvement. Whenever
possible, team members should suggest specific strategies for correcting
deficiencies.
Once the team
completes their work, the dean provides the results of the review to the
research office for preparation of the final report.
Program Review
Final Report
The review team
will evaluate each program and prepare a final report in the following format:
I. List of Team Members
II. Analysis of Results:
A.
Strengths
B. Weaknesses
C. Opportunities/Threats
III. Committee Recommendations
The team may
recommend that the college:
1. Continue program with
no recommendations.
2. Continue program with
recommendations.
3. Review the program
again in the next academic year.
4. Terminate the program.
Preparation and
Distribution of the Report
The research office
will prepare the final report by the end of the spring semester and forward the
report to the dean and program lead instructor for their review and signatures.
The dean will then forward the report to the vice president of instruction and
the department chair. If the program review team recommends terminating the
program, the vice president of instruction will indicate concurrence or
disagreement and forward the final report to the president for a final
decision. Signed copies will be filed in the offices of the dean, lead
instructor and research office.
Follow-Up on Recommendations
By September 30 of
the fall semester following the review, the lead instructor will send a
memorandum to the dean describing progress on the recommendation(s) and status
of completion. It is expected that recommendations will be addressed in annual
unit assessment plans, the budget planning process, and possibly, the advisory
committee agenda. The lead instructor will continue to respond to the dean if
recommendations remain outstanding in any year. Responses will indicate the
reason action has not been completed and if the recommendation(s) should be
modified. The dean will review and accept the response or indicate that further
action is warranted.
Program Review
Outline and Data Collection:
The review team
will be provided the following information as outlined below. The office or
person responsible for gathering the information is shown in parenthesis. The
information should be given to the research office by November 15 so that the
outline can be compiled and copies provided to the review team no later than
January 1.
PROGRAM:
DEGREE:
I. PROGRAM
PURPOSE (Lead Instructor)
State the purpose of the program (see Curriculum
Standards).
II. ENROLLMENT/STUDENT
PROFILE (Part A. Research Office)
A. Provide enrollment (unduplicated headcount) by
year for the last 3 years. Show enrollment by AA, AS, AAS, diploma and/or
certificate. Breakout enrollment by FT/PT, gender, race, new/returning and
day/evening, and disability. Include enrollment for the "pre-program" (if there
is one) using the same breakout.
FT |
PT |
Male |
Female |
White |
Non-white |
New |
Returning |
Day |
Evening |
Disability |
Total |
|
Associate |
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Diploma |
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Certificate |
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TOTALS |
Source: NCCCS CCRE181
and Student Development
B. If enrollment is less than 10, explain what
strategies have been implemented or should be implemented to increase the
student population. (Part B. Lead
Instructor)
III. FTE (Research Office)
Provide program FTE by year for the last 5
years.
Source:
NCCCS CCRE50609 and Student Development
IV. GRADUATES (Research Office)
Provide
history (numbers) of graduates by year by AA, AS, AAS, diploma and/or
certificate.
|
|
Associate |
Certificate |
Diploma |
Total |
|
2000-01 |
|
|
|
|
|
2001-02 |
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|
|
|
2002-03 |
|
|
|
|
Source: Registrar
V. STUDENT
OUTCOMES
A. Cape Fear Community College has 12 Performance Measures for Student
Success coinciding with the North Carolina Community College Systems'
Performance Measures. Of those, the following _____ apply to
the________________ program: (Part A. Research Office)
B. Provide copies of the program assessment plans for the last three
years for review. (Part B. Lead Instructor)
VI. PROGRAM ACCREDITATION (Lead Instructor)
A. Is
the program accredited by an outside accrediting agency or board?
Yes No
If so, when did the program receive its last
accreditation review? Date
B. What
were the major outcomes of that review?
C.
When is the next accreditation review? Date
VII. STAFFING/FACULTY (Lead
Instructor)
|
Gender |
Race |
||||||
| # of Faculty | Male | Female | Asian | Black | Hispanic | White | Other | |
Full Time Faculty |
||||||||
Part Time Faculty |
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Source: Lead Instructor
A. Are vacancies expected due to retirements? Yes No
If yes, please
explain.
B. Do
all faculty meet SACS Credential Guidelines? Yes No
If
no, explain and include comments by department chair and dean.
The instructional dean
and department chair will verify that the faculty personnel files have been
checked for documentation of credentials.
C. Are faculty current in their field?
If no, explain and include comments by department chair and
dean.
D. List the latest professional development activities for faculty
teaching in the program. You may include recognitions, achievements, and awards
received by faculty.
VIII. ADVISORY COMMITTEE (Lead
Instructor)
A. List of advisory members by race, gender and disability.
|
Name |
Gender |
Race |
Disability |
|
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|
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Source:
Lead Instructor
B. How often does the advisory committee meet?
C. Provide
dates of advisory meetings for the last 2 years along with copies of the
minutes of those meetings.
D. Have there been any
significant discussions and/or recommendations from advisory meetings that
should be addressed? If so, please list.
IX. CURRICULUM
(Lead Instructor)
A. When was the curriculum last revised?
B. Is the curriculum in accordance with NCCCS standards? Yes No
If
no, explain.
C. Is
curriculum current and relevant? Yes No
Explain and include
comments by the department chair and dean.
D. Does your program have a diploma and/or certificate? Yes No
If so, do the hours (SHC) meet the requirements of the North Carolina Community College System?
X. COLLABORATIVE/ARTICULATION AGREEMENTS (Lead Instructor)
A. Does the program have a collaborative, articulation or other agreement with a 2 or 4 year college? Yes No
C. Should the agreement be continued? Explain.
XI. FACILITIES (Lead Instructor)
Are
facilities adequate? Yes No
If no, explain and include
comments by department chair and dean.
XII. EQUIPMENT (Part A. Research Office; Parts B and C Lead Instructor)
A. Provide equipment
expenditures for the program by year.
1999-00
2000-01
2001-02
Source:
Vice President of Business Services
B.
Is equipment adequate to meet the instructional needs of the program?
Yes No
If
no, explain and include comments by department chair and dean.
C.
Are there any major equipment expenses outstanding that have not been
addressed? Yes No
If
yes, explain and include comments by department chair and dean. .
XIII. GRADUATE
EMPLOYMENT RATES (Lead Instructor and Career and Testing
Services)
A. Provide employment rates for graduates by year
for the last three years.
# Awarded |
# Responses |
Employed In Field |
Employed Not in Field |
Unemployed Not Seeking Employment |
Unemployed Seeking Employment |
Further Studies |
Response Rate |
Employment Rate* |
|
AAS |
|||||||||
*Note: The standard is adjusted for the local unemployment rate and constitutes CFCC graduates that were employed, not seeking employment or continuing their education within one year after graduation. |
|||||||||
Source:
Graduate Employment Survey, Career and Testing Services
B.
Indicate if graduates are working in
their field or continuing their education.
How is this determined?
XIV. EMPLOYMENT
TRENDS (Lead Instructor)
Are
there any trends in this field of work or other factors that are affecting or
will affect the job market for graduates? Please explain.
Source:
Lead Instructor
XV. SURVEY
RESULTS:
A. Currently
Enrolled Students (Research
Office)
Source:
Currently Enrolled Student Survey
B. Graduates
(Research Office)
Source:
Graduating Student Opinion Survey
C. Advisory Committee Members (Research Office)
Source:
Advisory Committee Member Survey
D. Employer Satisfaction (Career and Testing Services)
Source: Employer Satisfaction Survey